Privacy Policy

Last updated: November 1, 2025

Our Privacy Commitment

We do NOT sell, rent, or share your personal information with third parties for advertising or marketing purposes. We only use your data to provide and improve our service to you. Your privacy is our priority.

1. Information We Collect

We collect information you provide directly to us, including:

  • Account information (name, email, phone number)
  • Profile information
  • Communications with our service
  • Connected third-party account data (Google, Microsoft, etc.)

2. How We Use Your Information

We use your information ONLY for the following purposes:

  • Provide, maintain, and improve our services
  • Process your requests and transactions
  • Send you technical notices and support messages
  • Respond to your comments and questions
  • Analyze usage patterns to improve user experience

We do NOT: Sell your data, use it for advertising, share it with advertisers, or use your emails/messages for any purpose other than providing our service to you.

3. SMS/Text Messaging Terms

When you sign up or log in using your phone number, you consent to receive SMS messages from Koi for account verification purposes.

Message Frequency: 1 message per sign-up or login attempt.

Message and Data Rates: Standard message and data rates may apply depending on your mobile carrier plan.

Opt-Out: You can opt out of SMS messages at any time by replying STOP to any message. After opting out, you will receive a confirmation message and will no longer receive SMS from us.

Help: For help, reply HELP to any message or contact us at support@withkoi.ai.

Supported Carriers: Compatible with most major US carriers including AT&T, Verizon, T-Mobile, Sprint, and others.

Your phone number is stored securely and used solely for authentication purposes. We do not share, sell, or rent your phone number to third parties for marketing purposes. Consent to receive SMS is not a condition of purchase.

4. Data Sharing - What We DON'T Do

We will NEVER:

  • Sell your personal information to anyone
  • Share your data with advertisers
  • Use your emails or messages for marketing purposes
  • Read your emails except when you explicitly request us to do so
  • Share your data with third parties except as described below

Limited Third-Party Sharing: We only share your data with:

  • Service Providers: Twilio (SMS), Stripe (payments), Supabase (secure storage) - who are contractually required to protect your data
  • OAuth Providers: When you connect Gmail, we use Google OAuth (you control permissions and can revoke anytime)
  • Legal Requirements: Only if required by law

5. Data Storage and Security

We use industry-standard security measures to protect your data, including encryption in transit and at rest. Your data is stored on secure servers provided by Supabase. We regularly review and update our security practices.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. You can request deletion of your data at any time by contacting us or through your account settings.

7. Your Rights

You have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to processing of your data
  • Export your data in a portable format

8. Cookies and Tracking

We use essential cookies to maintain your session and preferences. We do not use tracking cookies for advertising purposes. You can configure your browser to reject cookies, but this may affect your ability to use our service.

9. Children's Privacy

Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.

10. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at privacy@withkoi.ai.